MINUTES OF REGULAR MEETING
The City Council of the City of Volga, SD, met for a regular meeting, Monday, October 3, 2011 at 7:00 PM, in the conference room of City Hall; Mayor Mary Bjerke presiding.  Members present: Keith Benson, Dave Rankin, Marty Strasburg, Ken Fideler, Roger Anderson, and Kelly Vander Wal. Also present:  City Attorney Steven Britzman, City Administrator Steve Meyer, Fire Chief Clint Kooima, Finance Officer Nicole Rawden, Revenue Billing Specialist Melanie Hageman, Electrical Superintendent Brent Brown, and Kathi Granum from the Volga Tribune. 

Following the Pledge of Allegiance, Anderson moved to approve the amended agenda with the removal of executive session.  Vander Wal seconded the motion.  All in favor; motion carried.
 
Benson moved to approve the minutes of the September 15, 2011 special meeting. Rankin seconded the motion.  All in favor; motion carried.
Strasburg moved to approve the following claims and ordered them paid.  Anderson seconded the motion. All in favor; motion carried.  Claims received after the September 15, 2011 meeting were added to this month for approval.

CLAIMS

Strasburg made a motion to accept the second reading of Ordinance 2011-06 An Ordinance Amending Ordinance Number 231 of the City of Volga, South Dakota and Pertaining to Changes of the Voting Wards in the City of Volga, South Dakota.  Be It Ordained by the Governing Body of the City of Volga, South Dakota, As Follows:
The boundaries of the voting wards and precincts in the City of Volga shall be as follows, to-wit:

Ward One:       All that part of the City of Volga lying North of Highway 14, and all that part of the City of Volga lying North of 5th Street and West of Hansina Avenue, except that part of Volga which is South of 3rd Street and East of Marvin Avenue and West of Hansina Avenue and North of 5th Street.

Ward Two:       All that part of the City of Volga lying East of Hansina Avenue and South of Highway 14 and North of 5th Street, from Hansina Avenue East, and that part of Volga which is South of 3rd Street and East of Marvin Avenue and West of Hansina Avenue and North of 5th Street.

Ward Three:     All that part of the City of Volga lying South of 5th Street.
II.  Any or all ordinances in conflict herewith are hereby repealed.

FIRST READING: September  6, 2011 SECOND READING: October 3, 2011 PUBLISHED: October 13, 2011 CITY OF VOLGA s/Mary Bjerke, Mayor ATTEST: s/Nicole A. Rawden, Finance Officer
Fideler seconded the motion.  Questions and discussion was held.  On roll call:  Benson, Yes; Rankin, Yes; Strasburg, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.

Fideler made a motion to accept RESOLUTION 2011-31  A RESOLUTION ESTABLISHING THE POLICY FOR SNOW AND ICE REMOVAL ON CITY STREETS IN THE CITY OF VOLGA, SOUTH DAKOTA BE IT RESOLVED by the City Council of the City of Volga, South Dakota as follows:  WHEREAS, the purpose of this policy is to formalize and establish the City of Volga's policy and level of service concerning removal of snow or ice and regarding placing sand, salt or other abrasive material on the City’s road system; and NOW THEREFORE, BE IT RESOLVED that the snow and ice removal policy is as follows:   1. The City Administrator and the Street Superintendent shall be the sole judges as to the necessity, need and emergencies for snow removal operations and repairs, and shall exercise full discretion with decisions relative thereto. The Street Superintendent or his assignee has the responsibility to initiate all snow removal actions using his best judgment and considering all prevailing weather conditions, amount of snowfall, type of snowfall and what areas are affected most.  2. The City of Volga will initiate snow removal operations to maintain traffic as long as visibility is above minimum, and weather conditions are such that plowing can be done safely and be effective for at least five hours.  3. The general practice will be as follows: When snowfall is at least two inches, but less than four inches, all hard surfaced roads will be plowed during normal working hours, provided that the prevailing winds are such that snow remains on the traveled portion of the road. With a snowfall of four inches or more, all gravel roads, as well as hard surface roads will be plowed during normal working hours. At this time, plowing may commence before and after normal working hours, as well as weekends and holidays.  4. The entire width of that portion of the road improved for travel may not be cleared of snow, ice, compacted snow and ice or frost. Snow cleared from that part of the roadway improved for travel shall be placed on or in the adjacent shoulder, ditch or right-of-way except that during removal operations, snow may be temporarily stored on a portion of the traveled way. The snow removed from intersections will be piled in their corners and may result in piles of unequal height. The City of Volga will not be responsible for snow pushed or otherwise placed on the roadway or shoulders by others.   Passed and approved on the 3rd day of October, 2011.  CITY OF VOLGA s/Mary A. Bjerke, Mayor  ATTEST: s/Nicole A. Rawden, Finance Officer.  Vander Wal seconded motion.  On roll call:  Benson, Yes; Rankin, Yes; Strasburg, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.

Fideler made a motion to approve RESOLUTION 2011-32 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Friday, October 14, 2011, in the Community Center, is hereby given. All such consumption or blending shall occur during the private party Lerdal. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00AM on October 14, 2011 and shall conclude at 11:59 PM on October 14, 2011.  Dated this 3rd day of October, 2011  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Strasburg seconded the motion.  All in favor; motion carried.

Anderson made a motion to approve RESOLUTION 2011-33 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, October 15, 2011, in the Community Center, is hereby given. All such consumption or blending shall occur during the private party Lerdal. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00AM on October 15, 2011 and shall conclude at 11:59 PM on October 15, 2011.  Dated this 3rd day of October, 2011  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Vander Wal seconded the motion.  All in favor; motion carried.

Fideler made a motion to approve RESOLUTION 2011-34 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, December 10, 2011, in the Volga Fire Hall, is hereby given. All such consumption or blending shall occur during the Volga Volunteer Fire Department Women’s Auxiliary Annual Baking party. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00AM on December 10, 2011 and shall conclude at 11:59 PM on December 10, 2011.  Dated this 3rd day of October, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Anderson seconded the motion.  All in favor; motion carried.

Committee reports were given.  Jon Hauge received a wage increase of $1.00/hr for certification.  Brown reported a 1995 wood chipper was purchased at auction for $4,100.  Brown as reported nearly 210 transformers have been mapped throughout the City of Volga. 
Anderson made a motion to accept Cook’s Wastepaper and Recycling bid alternative #2 with containers in the amount of $11.00.  Vander Wal seconded motion.  Discussion and questions was held.  On roll call:   Benson, Yes; Rankin, Yes; Strasburg, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.  First garbage pickup will be Friday Nov. 4th under new agreement and each Friday thereafter.  Recycling will take place the 2nd and 4th Fridays of each month under new agreement.  Other bids received were the following:  Cook’s Wastepaper and Recycling bid alternative #1 without containers in the amount of $13.00, Brookings Dumpster bid alternative #1 without containers in the amount of $10.85, and Brookings Dumpster bid alternative #2 with containers in the amount of $11.20. Kooima reported poly tank is in and on truck and grant funding should be coming.

Community Wellness:  batting cage is completed.  Strasburg will work with Cotton family on plan for sports complex sign with a target date of June 1, 2012.  More research will be done on community gardens as well as finding out potential renter interest.  Marcus Goodfellow completed an Eagle Scout Project on Oct. 2 with the addition of cement launch pads to the City of Volga west park disc golf course.  A bike path meeting is scheduled for anyone interested on Monday, Oct. 17th at 7:00pm at City Hall.  Finance and Revenue:  Credit card review of fees charged will continue with a review completed at yearend.  Fideler made a motion to table ASCAP (American Society of Composers, Authors, and Publishers) agreement until spring of 2012.  Rankin seconded the motion.  All in favor; motion carried.  Current telephone on hold music will be discontinued.

Fideler made a motion to adjourn at 9:15 PM.  Rankin seconded motion.  All in favor; motion carried.

s/ Mary A. Bjerke
Mayor, City of Volga
s/ Nicole A. Rawden
Finance Officer, City of Volga