MINUTES OF REGULAR MEETING

The City Council of the City of Volga, SD, met for a regular meeting, Monday, May 2, 2011 at 7 PM, in the conference room of City Hall; Mayor Mary Bjerke presiding.  Members present: Keith Benson, Craig Howell, Marty Strasburg, Ken Fideler, Marcia Thompson, and Kelly Vander Wal.  Also present:  City Attorney Steven Britzman, City Administrator Steve Meyer, Fire Chief Clint Koomia, Finance Officer Nicole Rawden, Electical Superintendent Brent Brown, Revenue Billing Specialist Melanie Hageman, Water and Wastewater Operator Jon Hauge, Kathi Granum from the Volga Tribune, Deputy Chuck Umberger,  Sheriff’s Department Intern Sam Kavanagh, Roger Anderson, Dave Rankin, Doyle and Darla Hicks, Curt and Linda Jensen, Blaine Hoff, and Coke Newman. 

Following the Pledge of Allegiance, Strasburg moved to approve the amended agenda (removing executive session, adding abatement #11-21, and moving deputies update and discussion on street safety from public works to under business on the agenda).  Howell seconded the motion.  All in favor; motion carried.

Fideler moved to approve the minutes of the April 4th, 2011, regular meeting. Benson seconded the motion. All in favor; motion carried.

Coke Newman discussed with council members a plan to create a committee for naming of the outdoor sports complex.  Mayor Bjerke, Fideler, Benson, Newman, and a member of the Cotton family will serve on the committee. 

Deputy Chuck Umberger discussed with council citizen concerns on street safety regarding speeding.

At 7:15 a public hearing was held on the following applications for transfer of alcohol beverage licenses: Fideler moved to approve The City of Volga/LBJ, LLC, DBA/Lucky Dog Casino has filed application for a Transfer of a Retail On-Off Sale Malt Beverage License in the premises on E 120’ Outlot “B”, Frandsen’s 4th Addition, City of Volga, South Dakota and The City of Volga/LBJ, LLC, DBA/Lucky Dog Casino has filed application for a Transfer of a Retail On-Sale Liquor Beverage License in the premises on E 120’ Outlot “B”, Frandsen’s 4th Addition, City of Volga, South Dakota. Howell seconded the motion.  On roll call:  Keith Benson, Yes; Craig Howell, Yes; Marty Strasburg, Yes; Ken Fideler, Yes; Marcia Thompson, Yes; and Kelly VanderWal, Yes.  Motion carried.

Thompson moved to approve the following claims and ordered them paid.  Strasburg seconded the motion. All in favor; motion carried.  Claims received after the April 4th meeting were added to this month for approval.
 
CLAIMS

Strasburg made a motion to approve RESOLUTION 2011-16 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, June 11, 2011, from 6 PM to 2 AM on Sunday, June 12, 2011, on Kasan Avenue between 2nd and 3rd Street, is hereby given. All such consumption or blending shall occur during the Volga Volunteer Fire Dept. Old Timer’s Day Street Dance. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 6PM on June 11, 2011 and shall conclude at 2 AM on June 12, 2011.  Dated this 2nd day of May, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Vander Wal seconded the motion.  All in favor; motion carried.

Fideler made a motion to approve RESOLUTION 2011-17 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, June 11, 2011, from 6 PM to 2 AM on Sunday, June 12, 2011, in the City of Volga Auditorium, is hereby given. All such consumption or blending shall occur in the event the Volga Volunteer Fire Dept. Old Timer’s Day Street Dance has to be moved inside because of unfavorable weather. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 6PM on June 11, 2011 and shall conclude at 2 AM on June 12, 2011. Dated this 2nd day of May, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Strasburg seconded the motion.  All in favor; motion carried.

Thompson made a motion to approve RESOLUTION 2011-18 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, May 28, 2011, in the Community Center, is hereby given. All such consumption or blending shall occur during the private party Born. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00AM on May 28, 2011 and shall conclude at 11:59 PM on May 28, 2011.  Dated this 2nd day of May, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Fideler seconded the motion.  All in favor; motion carried.

Thompson made a motion to approve the second reading of Supplemental Appropriations ORDINANCE 2011-02 to supplement the electric fund for transformers and equipment in the amount of $24,000 with the source of funding from the electric fund retained earnings.  Fideler seconded the motion.  All in favor; motion carried.

At 7:30 PM, a Public Hearing was held on the Malt Beverage license renewal applications.  Howell moved to approve the renewal application from The City of Volga/Deeders, a Retail On-Off Sale Malt Beverage License in the premises on Lot 11 and 12, Block One, Original Plat, City of Volga, South Dakota, for a period of one year beginning on July 1, 2011.  Strasburg seconded the motion.  All in favor; motion carried.  Benson moved to approve the renewal application from I-90, Truck Haven Service, Inc., DBA/Volga Gas Stop, a Retail On-Off Sale Malt Beverage License in the premises on Lots 8-9-10-22-23-24, Block 1, Plainview Plaza, City of Volga, South Dakota, for a period of one year beginning on July 1, 2011.  Thompson seconded the motion.  All in favor; motion carried.  Fideler moved to approve the renewal application from The City of Volga/LBJ, LLC, DBA/Lucky Dog Casino a Retail On-Off Sale Malt Beverage License in the premises on E 120’ Outlot “B”, Frandsen’s 4th Addition, City of Volga, South Dakota, for a period of one year beginning on July 1, 2011.  Strasburg seconded the motion.  All in favor; motion carried.  Fideler moved to approve the renewal application from the Officers of Casey’s General Stores, Inc., a Package (off-sale) Malt Beverage & SD Farm Wine license to engage in the package sale on the 1-2 Lots of Block 1, Front Addition, City of Volga, South Dakota, for a period of one year beginning on July 1, 2011.  Strasburg seconded the motion.  All in favor; motion carried.  Strasburg moved to approve the renewal application from Edman Enterprises, Inc., DBA/Valley Mart, a Retail On-Off Sales Malt Beverage license in the premises on the Lot 1 Exc N 140 of Block 5, Eastland Addition, City of Volga, South Dakota, for a period of one year beginning on July 1, 2011.  Vander Wal seconded the motion.  All in favor; motion carried.  Benson moved to approve the renewal application from City of Volga/Valley Restaurant & Catering, LLC., a Retail On-Off Sales Malt Beverage license in the premises on the Lot 1 Exc N 140 of Block 5, Eastland Addition, City of Volga, South Dakota, for a period of one year beginning on July 1, 2011.  Fideler seconded the motion.  All in favor; motion carried.

Fideler made a motion to authorize the advertisement for bidding of transformers.  Benson seconded the motion.  All in favor; motion carried.

Strasburg moved to approve the Director of Equalization Office request of Abatement # 11-21 for Janet Vander Zalm Parcel#36460-00100-004-00 Legal Description:  Lot 4 Block 1 Meadow Creek Addition to Volga City.  For a request abatement in the amount of $1,405.60 for the owner occupied status for the 2010 assessment year had been removed in error by the DOE office.  Howell seconded the motion.  All in favor; motion carried.

Committee reports were given.  Howell made a motion to authorize the advertisement for bids for the wastewater blower.  Thompson seconded the motion.  All in favor; motion carried.  No action taken on concrete quote. Council will revisit concrete crushing this fall.  Additional sand and border repair will be made on the City Park playground.  Vander Wal declared M & W and Snapper mowers surplus.  Benson seconded the motion.  All in favor; motion carried.  Vander Wal made a motion to authorize the purchase of a new Badger mower at $8,330.00 and mulch kit for $270.00.  Howell seconded the motion.  On roll call: Keith Benson, Yes; Craig Howell, Yes; Marty Strasburg, Yes; Ken Fideler, Yes; Marcia Thompson, Yes; and Kelly VanderWal, Yes.  Motion carried.  Blaine Hoff discussed with council the need for yellow striping for car and bus parking on the north side of the ball fields.  Strasburg, Vander Wal, Hoff, and Meyer will meet to discussion future ball field improvements.  Strasburg made a motion to contract with Revtrak for a 3-month trial period for debit and credit card processing.  Fideler seconded the motion.  On roll call:  Keith Benson, No; Craig Howell, No; Marty Strasburg, Yes; Ken Fideler, Yes; Marcia Thompson, Yes; and Kelly VanderWal, Yes.  Motion carried.

Howell made a motion to adjourn at 8:55 PM and to reconvene for the annual meeting of the City of Volga.  Strasburg seconded the motion.  All in favor; motion carried.

s/ Mary A. Bjerke
Mayor, City of Volga

s/ Nicole A. Rawden
Finance Officer, City of Volga

The City Council of the City of Volga, South Dakota, met as per adjournment on May 2nd, 2011 to transact all of the business of the annual meeting. The following were present: Mayor Mary Bjerke presiding, Keith Benson, Ken Fideler, Dave Rankin, Marty Strasburg, Kelly Vander Wal and Roger Anderson.  Also present: City Attorney, Steve Britzman, City Administrator, Steve Meyer, Finance Officer, Nicole Rawden, Fire Chief Clint Kooima, Electrical Superintendent Brent Brown, Revenue Billing Specialist Melanie Hageman, and Kathi Granum from the Volga Tribune, Craig Howell.

Benson moved to accept the agenda of the annual meeting. Fideler seconded the motion. All in favor; motion carried.

City Attorney Britzman administered the oath of office to Mary Bjerke, Mayor; Dave Rankin, Council Member Ward I; Kelly Vander Wal, Council Member Ward II, and Roger Anderson, Council Member Ward III.

Benson nominated Strasburg to serve as President of the Council. Vander Wal seconded the motion. All in favor; motion carried.

Anderson nominated Fideler to serve as Vice-President of the Council. Vander Wal seconded the motion. All in favor; motion carried.

Appointments for City Attorney, Fire Chief, City Administrator, and Finance Officer were made for May 2011- April 2012:  Fideler moved to appoint City Attorney, Steve Britzman. Vander Wal seconded the motion.  All in favor; motion carried.  Strasburg moved to appoint Fire Chief, Clint Kooima.  Benson seconded the motion.  All in favor; motion carried.  Benson moved to appoint City Administrator, Steve Meyer.  Motion seconded.  All in favor; motion carried.  Fideler moved to appoint Finance Officer, Nicole Rawden.  Anderson seconded the motion.  All in favor; motion carried. 

Appointments of Committees for the May 2011-April 2012 are as follows per the request of Mayor Bjerke. Public Works (streets, water, & wastewater): Anderson and Rankin; Electric: Fideler and Anderson; Police & Fire: Benson and Vander Wal; Community Wellness (park & recreation):  Vander Wal and Strasburg; Parks & Public Buildings:  Rankin and Benson; Finance & Revenue:  Strasburg and Fideler.  Strasburg moved to approve committee appointments as requested.  Vander Wal seconded the motion.  All in favor; motion carried.

Benson motioned to designate The Volga Tribune as the official newspaper for the City of Volga for May 2011-April 2012.  Anderson seconded motion.  All in favor; motion carried.

Anderson motioned to designate First National Bank of Volga and Dakotaland Federal Credit Union of Volga as the official depositories of the City of Volga for May 2011-April 2012.  Benson seconded the motion.  All in favor; motion carried.

Strasburg motioned to appoint Howell and Pierce to the Regional Railroad Authority.  Anderson seconded motion.  All in favor; motion carried

A motion was made by Benson to adjourn at 9:10 pm. Motion seconded by Vander Wal. All in favor; motion carried.

s/Mary Bjerke
Mayor City of Volga

s/Nicole A. Rawden
Finance Officer,City of Volga