MINUTES OF REGULAR MEETING

The City Council of the City of Volga, SD, met for a regular meeting, Monday, March 3, 2014 at 5:30 PM in the conference room of City Hall; President Marty Strasburg presiding.  Members present:  Dave Rankin, Wendell Karlstad, Marty Strasburg, Ken Fideler, Roger Anderson, and Kelly Vander Wal.  Also present: City Attorney Steve Britzman, City Administrator Andrew Bremseth, Finance Officer Nicole Rawden, Fire Chief Matt Anderson, Electrical Superintendent Brent Brown, Blaine Hoff, Rod Hageman and Kathi Granum with the Volga Tribune.
 
Following the Pledge of Allegiance, Anderson moved to approve the agenda with the removal of executive session.  Vander Wal seconded the motion.  All in favor; motion carried.
 
Fideler moved to approve the minutes of the February 3, 2014 regular meeting. Anderson seconded the motion.  All in favor; motion carried.

Fire Chief Matt Anderson reported a total of 9 calls for February 2014:  2 motor vehicle accidents, 1 fire, 2 gas leaks, and 4 medical.  Discussion was held on township fire protection revenues and the contract renewal of Oakwood Township.
 
Anderson moved to approve the following claims and ordered them paid.  Vander Wal seconded the motion.  All in favor; motion carried.  Claims received after the February 3, 2014 meeting were added to this month for approval.

Claims

1ST NATIONAL BANK - VOLGA

42,715.96

final fire truck payment

AFLAC

453.83

premiums

AGFIRST FARMER COOP

1,517.10

fuel

A-OX WELDING SUPPLY CO., INC.

56.73

rentals

ASHLEY GREEN

149.72

meter deposit refund

AUS SIOUX CITY MC LOCKBOX

878.10

cleaning supplies

BOBCAT OF BROOKINGS, INC.

17.92

filter oil telehandler

BRADY SEVERSON

30.00

cell phone

BRENT BROWN

87.40

water/sewer training

BROOKINGS AREA UNITED WAY

10.00

Feb 2014 employee deductions

BROOKINGS COUNTY HWY. DEPT.

881.01

salt sand loads

BROOKINGS COUNTY TREASURER

9,037.60

contract law

CASEY'S GENERAL STORES

598.22

fuel

CENTRAL BUSINESS SUPPLY, INC.

18.00

blue folders

CLINT BOHNET

340.60

mileage and training classes

COOK'S WASTEPAPER & RECYCLING

6,631.00

garbage

COURTESY PLUMBING

32.00

aud. restroom repairs

TITIAN ACCESS ACCOUNT

550.73

payloader parts

DAKOTA SUPPLY GROUP

4,043.35

supplies

DAKOTAH GOLD INSURANCE INC.

508.86

bond policy #68525926

DAKOTALAND FEDERAL CR. UNION

511.36

supplies/postage/travel

DAN HOWELL

338.48

mileage and training

DAVES WINDOW CLEANING, INC.

50.00

city hall window cleaning

DAVID JACOBSON

95.39

reimbursement for case for Ipad

DELTA DENTAL

361.20

premiums

DEWILD GRANT RECKERT & ASSOC.

15,000.00

west substation engineering

DISH NETWORK

77.00

shop dish services

DITCH WITCH OF SD INC.

68.28

mini sk300 latch

DON DOESCHER

30.00

cell phone

DONALD RABENBERG

200.00

Kiddie Tractor Pull deposit

DVL FIRE AND SAFETY, LLC.

838.50

fire ext. testing for public buildings

EAST RIVER

17,686.10

electric

EDMAN ENTERPRISES INC.

682.89

fuel

ELISABETH JUNTUNEN

130.53

meter deposit

EMERGENCY EDUCATION

250.00

15 members of fire dept. recert.

FEDERAL SIGNAL CORPORATION

182.22

defense siren parts

HAWKINS INC.

173.50

chlorine cylinders

HEALTH POOL OF SOUTH DAKOTA

6,164.93

group health premiums

HEARTLAND CONSUMERS POWER DIS.

276,226.35

electric

INTER-LAKES COMMUNITY ACTION

3,000.00

60+ dining delivered meals

JAGER'S GROCERY

51.92

supplies

JENNA CLERCX

167.50

meter deposit refund

JOAN BJORKLUND

100.00

Westside cleaning

JOHN & BRENDA HAYNE

61.20

reimbursement of water heater

KEVIN O. STEEN

30.00

cell phone

L&L AUTO PARTS, INC.

22.54

mini air filter

L.G. EVERIST, INC.

193.32

icing sand

LARSEN OVERHEAD DOOR

917.13

shop overhead door repair

LOCATORS & SUPPLIES, INC.

1,079.19

supplies

LOWES

222.71

supplies

LYNN KRAUSS

61.20

reimbursement of water heater

MEDIACOM LLC

115.90

internet

MELANIE HAGEMAN

241.00

reimbursement health ins./cell phone

MICRO COMPUTER SYSTEMS, INC.

90.00

computer/printer main.

MINNESOTA CHILD SUPPORT PAYMENT

862.00

payroll deduction

NICOLE RAWDEN

30.00

cell phone

NORTHWESTERN ENERGY

1,360.64

natural gas

OFFICE PEEPS INC.

337.31

supplies

OFFICE PEEPS INC.

1,368.00

printer LJ Ent 600 M602DN

OMNI-PRO SOFTWARE, INC.

3,200.00

SCADA Software Lic. & Tech Sup.

ORBITCOM, INC.

485.44

phone lines and shop DSL Line

OUTLAW GRAPHICS, INC.

40.00

vehicle logo magnets

PEPSI-COLA BOTTLING

108.00

pop machine shop

RFD NEWS GROUP INC.

419.15

publications

RHEEM SALES COMPANY INC.

376.20

thermostat and elements

RON UTECHT

31.60

meter deposit refund

SD DEPARTMENT OF REVENUE

52.00

testing

SD STATE TRESURER

17,867.77

sales tax filing

SD-MEA

65.00

SDMEA Superintendent & Foreman

SDML

63.00

registration District 2 meeting

SDRS

3,766.46

Feb. 2014 contributions

SIOUX VALLEY WIRELESS

50.95

SDSP Metering Utility

SOUTH DAKOTA SUPPLEMENTAL

40.00

payroll deduction

STURDEVANT'S AUTO SUPPLY

63.75

supplies

T & L SERVICE'S

1,350.00

Feb 2014 cleaning services

THE EXERCISE PLACE, LLC.

140.00

payroll deductions

UNITED STATES TENNIS ASSOCIATION

35.00

one year membership for USTA

VERIZON WIRELESS

1,133.35

crew cell phone services

VERMEER HIGH PLAINS

57.21

90 degree swivel 3/8 in

VOLGA FIREMAN'S CLUB

3,165.00

Volunteer calls 633

WELLMARK BLUE CROSS BLUE

640.00

Annual flex administration fee

WESCO DISTRIBUTION, INC.

2,298.00

Qty. 200 marking pins water

WESTERN AREA POWER ADMIN.

25,354.52

electric

ZACHARIAH FOSS

131.57

meter deposit refund

ZEE MEDICAL SERVICE

55.25

medical supplies

GENERAL FUND PAYROLL

 13,204.97

February Gross Payroll

WATER FUND PAYROLL

    1,805.38

February Gross Payroll

ELECTRIC FUND PAYROLL

  14,651.00

February Gross Payroll

SEWER FUND PAYROLL

    1,805.37

February Gross Payroll

Fideler moved to award the east substation upgrade bid based on recommendations from Dewild Grant & Reckert Associates engineering firm for the City of Volga to Harold K. Scholz Company of Ralston, NE in the amount of $50,800.  The other bids received for this project were:  Energis of Green Bay, WI in the amount of $57,700.00 and Aevenia Inc. of Moorhead, MN in the amount of $67,537.35.  Anderson seconded the motion.  All in favor; motion carried.

Fideler moved to award the west substation electric power transformer bid based on recommendations from Dewild Grant & Reckert Associates engineering firm for the City of Volga to Delta Stars of Lynchburg, VA in the base bid amount of $379,750.00.  The following bids were also submitted for this project:  ABB of South Boston, VA in the base bid amount of $477,585.00, ABB of South Boston, VA alternate bid in the base bid amount of $433,860.00, and SPX of Waukesha, WI in the base bid amount of $442,009.00.  Anderson seconded the motion.  All in favor; motion carried.
 
Fideler moved to authorize the advertisement of bids for 69kV Switch Gear for the west substation.  Anderson seconded the motion.  All in favor; motion carried.

Anderson moved to acknowledge an initiative petition submitted by Paul Stonefield which will be voted on at the election held April 8, 2014.  Discussion was held.  Karlstad seconded the motion.  All in favor; motion carried.

Bremseth shared with council concerns regarding residents removing snow from their driveways and sidewalks into the street after the crew has already cleared the street.  Bremseth also indicated he has have received concerns from residents regarding sidewalk snow not being removed by property owners.  A drafted ordinance will be presented for a 1st reading at the March 17th special meeting.

Anderson moved to authorize the advertisement of bids for chip and crack sealing with the use of budgeted project #2014-08-S and a portion of #2014-05-S.  Rankin seconded the motion.  All in favor; motion carried.

Vander Wal shared with council that Park and Rec signup days are March 26th and 27th.  Bremseth stated that the potential for offering soccer received 31 likes on the City of Volga Facebook page, indicating some interest.  Applications for seasonal park and rec. and lifeguards are being accepted until March 7th; mower and utility worker applications being accepted until filled.

Rankin provided an update on the Eagle Scout project by William Molengraaf to start in April.

Rankin moved to approve RESOLUTION 2014-08 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Friday, March 28, 2014, in the Volga Community Center, is hereby given. All such consumption or blending shall occur during the private party Strasburg. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00 AM on March 28, 2014 and shall conclude at 11:59 PM on March 28, 2014.
Dated this 24th day of February, 2014.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Vander Wal seconded the motion.  All in favor; motion carried.

Anderson moved to approve RESOLUTION 2014-09 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Friday, March 14, 2014, in the Volga Community Center, is hereby given. All such consumption or blending shall occur during the private party BAWLs. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00 AM on March 14, 2014 and shall conclude at 11:59 PM on March 14, 2014.
Dated this 24th day of February, 2014.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Fideler seconded the motion.  All in favor; motion carried.

Anderson moved to approve RESOLUTION 2014-10 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Monday, March 10, 2014, in the Volga Fire Hall, is hereby given. All such consumption or blending shall occur during the Volga Volunteer Fire Department Annual Meeting. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00 AM on March 10, 2014 and shall conclude at 11:59 PM on March 10, 2014.  Dated this 24th day of February, 2014.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Vander Wal seconded the motion.  All in favor; motion carried.

Rawden presented a total of $105,090.45 expensed on Capital Projects to date for 2014.  Year to date profit as of February 2014 is $24,144.52.

Fideler moved to approve the renewal and change of Certificate of Deposit # 27522 from a 30 month term to a 36 month term at a rate of 0.75%.  Anderson seconded motion.  All in favor; motion carried.

Strasburg presented the 2013 financial highlights.  Fideler moved to approve the City of Volga 2013 Annual Report resulting in a total net position balance of $2,715,161 with the municipality up 9.6 percent over the previous year.  Vander Wal seconded the motion.  All in favor; motion carried.  A summarized annual report is published separately in the Tribune. 

Bremseth introduced and proposed new hours of operations for the City of Volga. He suggested changing the hours to 7:30 AM to 4:30 PM, Monday through Friday. These hours will be effective April 1, 2014. Rankin moved to approve new hours of operation.  Karlstad seconded the motion.  All in favor; motion carried.

Bremseth shared with council the following announcements:  Mayor Bjerke, Strasburg, and Rankin will be attending the next Comprehensive Land Use Planning meeting with 1St District Association of Local Governments on March 13th at 1:00 pm at Volga City Hall. The Local Board of Equalization will meet on March 17th at 5:30 pm with a special meeting to follow. The following petitions have been filed for City Council: Ward I, Ken Fideler; Ward II, Marty Strasburg and Rod Hageman; Ward III, Wendell Karlstad. The election for Ward II will be held on April 8, 2014.

Fideler moved to adjourn at 7:15 pm.  Rankin seconded the motion.  All in favor; motion carried.

s/Marty Strasburg
President, City of Volga

s/Nicole A. Rawden
Finance Officer, City of Volga

226 Kasan Ave. Volga, SD 57071
605-627-9113

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