MINUTES OF REGULAR MEETING

The City Council of the City of Volga, SD, met for a regular meeting, Monday, June 6, 2011 at 6:30 PM, beginning with a tour of the City Park. The meeting convened at 7:00 PM, in the conference room of City Hall with Mayor Mary Bjerke presiding.  Members present: Keith Benson, Dave Rankin, Ken Fideler, Roger Anderson, and Kelly Vander Wal.  Member absent Marty Strasburg.  Also present:  City Attorney Steven Britzman, City Administrator Steve Meyer, Fire Chief Clint Kooima, Finance Officer Nicole Rawden, Revenue Billing Specialist Melanie Hageman, Water and Wastewater Operator Jon Hauge, Chad Stevens and Neal Ferrin representatives of CAT (Community Action Team) and Chris Schumacher from the Volga Tribune. 

Following the Pledge of Allegiance, Anderson moved to approve the amended agenda (with the addition of hearing from Chad Stevens and Neal Ferrin with the Community Action Team).  Vander Wal seconded the motion.  All in favor; motion carried.

Anderson moved to approve the minutes of the May 19th, 2011, special meeting. Fideler seconded the motion.  All in favor; motion carried.

Anderson made a motion to allocate $350.00 toward the purchase of foosball, pool table, and air hockey table for the Community Action Team for use by youth during Friday evening skating night at the auditorium.  Fideler seconded the motion.  On roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.

Fideler moved to approve the following claims and ordered them paid.  Benson seconded the motion. All in favor; motion carried.  Claims received after the May 19 meeting were added to this month for approval.
 
CLAIMS

Benson made a motion to authorize the advertisement for surplus bids for two mowers.  Vander Wal seconded the motion.  All in favor; motion carried.  Rankin made a motion to reject all sealed bids since the bid notice, which was required to be published twice, was only published once.  Anderson seconded the motion.  All in favor; motion carried. 

Fideler made a motion to renew health insurance with Dakotah Gold and to remain with Wellmark Blue Cross and Blue Shield of SD and continue to pay 100% of the single rate.  Vander Wal seconded the motion.  On roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.  Family premiums discussion was tabled until July.

AFLAC medical flex spending and dependent care was tabled to explore other possible options.

Fideler moved to accept the recommendation of Melanie Hageman as President and Kris Thompson as Vice President of the VDC Non-profit Development Corporation.  Vander Wal seconded the motion.  All in favor; motion carried.

Fideler made a motion to accept the first reading of Ordinance 2011-03 Flood Damage Prevention and appoint the City Administrator as administrator of the flood damage prevention program for Volga.  Anderson seconded the motion.  On roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.

Fideler made a motion to approve Resolution 2011-19  A RESOLUTION PERTAINING TO APPLING FOR FLOOD INSURANCE IN THE CITY OF VOLGA, SOUTH DAKOTA BE IT RESOLVED by the City Council of the City of Volga, South Dakota as follows:  WHEREAS certain areas of the City of Volga, South Dakota are subject to periodic flooding, mudslide (i.e., mudflow), or flood-related erosion, causing serious damages to properties within these areas; and            WHEREAS relief is available in the form of federally subsidized flood insurance as authorized by the National Flood Insurance Act of 1968; and  WHEREAS it is the intent of the City Council of the City of Volga to require the recognition and evaluation of flood, mudslide (i.e., mudflow), or flood-related erosion hazards in all official actions relating to land use in areas having these hazards; and  WHEREAS this body has the legal authority to adopt land use and control measures to reduce future flood losses pursuant to SDCL 9-40-1 and SDCL 11-4-5;             NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Volga, South Dakota hereby:  1.             Assures the Federal Emergency Management Agency that it will enact,             as necessary, and maintain in force in those areas having flood, mudslide (i.e., mudflow), or flood-related erosion hazards, adequate land use and control measures with effective enforcement provisions consistent with the criteria set forth in Section 60.3 of the Nation Flood Insurance Program Regulations; and  2.  Vests the Volga City Administrator with the responsibility, authority, and means to:  a. Assist the Administrator, at his request, in his delineation of the limits of the area having special flood, mudslide (i.e., mudflow), or flood-related erosion areas.  b. Provide such information as the Administrator may request concerning present uses and occupancy of the floodplain, mudslide (i.e., mudflow), or flood-related erosion areas.  c. Cooperate with Federal, State, and local agencies and private firms that undertake to study, survey, map, and identify floodplain, mudslide (i.e., mudflow), or flood-related erosion areas, and cooperate with neighboring communities with respect to management of adjoining floodplain, mudslide (i.e., mudflow), or flood-related erosion areas in order to prevent aggravation of existing hazards.  d. Submit on the anniversary date of the community’s initial eligibility an annual report to the Administrator on the progress made during the past year within the community in the development and implementation of floodplain management measures.  e. Upon occurrence, notify the Administrator in writing whenever the boundaries of the community have been modified by annexation or the community has otherwise assumed or no longer has authority to adopt and enforce floodplain management regulations for a particular area. In order that all Flood Hazard Boundary Maps and Flood Insurance Rate Maps accurately represent the community’s boundaries, include within such notification a copy of a map of the community suitable for reproduction, clearly delineating the new corporate limits or new area for which the community has assumed or relinquished floodplain management regulatory authority. 3.  Appoints the Volga City Administrator to maintain for public inspection and to furnish upon request, for the determination of applicable flood insurance            risk premium rates within all areas having special flood hazards identified on a Flood Hazard Boundary Map or Flood Insurance Rate Map, any certificates of floodproofing and information on the elevation (in relation to mean sea level) of the level of the lowest floor (including basement) of all             new or substantially improved structures, and whether or not such structures contain a basement, and if the structure has been floodproofed, the elevation (in relation to mean sea level) to which the structure was floodproofed.  4.             Agrees to take such other official action as may be reasonably necessary to carry out the objectives of the program.  Passed and approved this 6th day of June, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Anderson seconded the motion.  On roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.

Anderson made a motion to approve RESOLUTION 2011-20 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Friday, June 17, 2011, in the Community Center, is hereby given. All such consumption or blending shall occur during the private party Bass. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00AM on June 17, 2011 and shall conclude at 11:59 PM on June 17, 2011.  Dated this 6th day of June, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Benson seconded the motion.  All in favor; motion carried.

Fideler made a motion to approve RESOLUTION 2011-21 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Friday, June 24, 2011, in the Community Center, is hereby given. All such consumption or blending shall occur during the private party DeGroot-Santema. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00AM on June 24, 2011 and shall conclude at 11:59 PM on June 24, 2011.  Dated this 6th day of June, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Anderson seconded the motion.  All in favor; motion carried.

Anderson made a motion to approve RESOLUTION 2011-22  BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, June 25, 2011, in the Community Center, is hereby given. All such consumption or blending shall occur during the private party DeGroot-Santema. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00AM on June 25, 2011 and shall conclude at 11:59 PM on June 25, 2011.
Dated this 6th day of June, 2011.  CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Benson seconded the motion.  All in favor; motion carried.

Committee reports were given.  A new sign will be placed at the City dump and leaves are no longer allowed at the dump.  Prohibited parking in residential districts Ordinance 2007-02 will be reviewed at the July meeting.  Rankin made a motion to approve the Cub Construction quote of $948.75 to remove and replace the sidewalk next to the City office.  Benson seconded the motion.  All in favor; motion carried.  No bids received for 1996 Dodge Ram 2500.  Seasonal Volunteers for the summer include:  Cheryl Granum, Brian Granum, Pastor Dan Overbo, Lionel Torgrude, Blaine Hoff, Darrel Jensen, George Kiner, and Keith King. 

Summer Recreation Employees for 2011 season wages:  Bruce Lucas, $10.50/hr, Thayer Trenhaile, $7.50/hr, Dayton Vander Wal, $7.50/hr, Taylor Olson, $7.75/hr, Tanner Thompson, $9.50/hr, Tyson DeGroot, $7.50/hr, Taylor Hauge $7.25/hr, Logan Strasburg $7.25/hr, Layne Lucas $7.25/hr, Erika Wilson $7.25/hr, Kaylee Vander Wal $7.25/hr, Jill Vincent, Basketball $500 and Volleyball Coordinator $250, Bill Vincent, Basketball $500, Peter Books, Strength & Agility $600, Pastor Dan Overbo Tennis Coordinator $500.

Summer Pool Employees for 2011 season wages:  Natalie Howey, $9.00/hr, Brooke Olson, $9.00/hr, Chrystal Wozniak, $9.50/hr, Jase Strasburg, $8.75/hr, Larissa Knutson, $9.50/hr, Hailey Peterson, $8.25/hr, Adreinne Waldner, $7.75/hr, Brennan Bassett, $7.75/hr, and Marcus Goodfellow, $7.50/hr.

Summer Seasonal Employees for 2011 wages:  Aaron Zaug, $13.75/hr, Matthew Fideler, $11.00/hr, Levi Larsen, $11.00/hr.

Pay Increases:  Kevin Steen, $17.00/hr with mosquito certification and Jon Hauge, $16.25/hr with certifications.

The next council meeting will be Tuesday, July 5 at 7:00 PM. Fideler made a motion to move to executive session to discuss personnel at 9:30 PM.  Vander Wal seconded motion.  All in favor; motion carried.

Motion by Fideler, seconded by Anderson to move out of executive session at 9:52 PM.

Motion by Fideler, seconded by Benson to adjourn.

s/ Mary A. Bjerke
Mayor, City of Volga

s/ Nicole A. Rawden
Finance Officer, City of Volga