MINUTES OF REGULAR MEETING

The City Council of the City of Volga, SD, met for a regular meeting, Monday, June 1, at 6:30 PM, beginning with a tour of the City Municipal Building and meeting following in the conference room of City Hall; Mayor Mary Bjerke presiding.  Members present: Keith Benson, Craig Howell, Ken Fideler, Marcia Thompson, and Kelly VanderWal. Absent Marty Strasburg.  Also present: City Attorney Steven Britzman, City Administrator Steve Meyer, Finance Officer Nicole Rawden, Fire Chief Dave Jacobson, Jane Utecht from the Volga Tribune, Dr. Jeremiah Larsen of Larsen Chiropractic,  Sarah Ebeling of NCP Specialty Publications, and Scott Landegent.

Following the Pledge of Allegiance, Benson moved to approve the agenda.  Howell seconded the motion. All in favor; motion carried.

City Attorney Britzman administered the oath to Kelly VanderWal, Ward II Councilperson.

Fideler moved to approve the minutes of the May 4th, 2009, regular and annual meeting. Benson seconded the motion. All in favor; motion carried.

Fideler moved to approve the following claims and ordered them paid.  Howell seconded the motion. All in favor; motion carried.

Claims

Councilmembers welcomed Dr. Jeremiah Larsen new business owner of Larsen Chiropractic located on main street Volga.  Dr. Jeremiah Larsen can be contacted for office hours by phone (605) 627-9919.

Fideler made motion to approve Resolution # 2009-12 Employer Election to Adopt Automatic Enrollment Provisions For the SDRS Supplemental Retirement Plan WHEREAS, SDCL 3-13-56 offers SDRS participating employer units the opportunity to choose to add automatic enrollment provisions for the unit’s employees that are hired on or after the effective date of July 1, 2009, OR that are hired on or after the date of this election, whichever may be later, to the SDRS Supplemental Retirement Plan:
WHEREAS, City of Volga understands and agrees to the following points;

• The decision to become an automatic enrollment unit shall be made by the elected official, the appointed official, or the governing body in charge of the unit;
• The unit shall become an automatic enrollment unit on July 1, 20009, or as soon as notice of the decision has been delivered in writing to the system, whichever is later;
• That all permanent full-time employees hired on or after the effective date of this election shall be automatically enrolled in the SDRS-Supplemental Retirement Plan;
• That all new employee identification data via SDRS Form E-1 will be submitted to SDRS electronically;
• That 6% per pay period shall be deferred to the plan from the employee’s compensation, effective with the employee’s first pay date;
• That the SRP deferral shall continue from the effective date of hire until the employee officially provides notice to the SRP of his/her election not to participate;
• Special Rule for Automatic Enrollees: if the employee elects not to participate in the plan within 90 days after his or her first pay date and gives notice of that election to the plan in a manner prescribed by the SDRS Board of Trustees, the deferred compensation amount and the associated gains or losses, less federal income tax withholding, shall be refunded to the automatic enrollee within 30 days of receipt of the final contribution.

NOW, THEREFORE, BE IT RESOLVED, that City of Volga shall elect to add the automatic enrollment provisions as provided under SDCL3-13, Deferred Compensation Plan for Public Employees, and agrees to the terms and conditions as set forth by SDRS, with an effective date of June 1, 2009.  Benson seconded the motion.  All in favor; motion carried.
Fideler made a motion to approve Resolution # 2009-13 WHEREAS, the Energy Policy Act of 1992 requires the City of Volga, SD (Volga) to file and submit an Integrated Resource Plan (IRP) every 5 years, and
WHEREAS, the Energy Planning and Management Program, paragraph (c) of section 2 of 905.12 submittal procedures of part 905 of the Code of Federal Regulations authorizes the formation of IRP cooperatives, and
WHEREAS, Volga and the Heartland Consumers Power District ; and the City of Madison, SD; and the City of Sioux Falls, SD, have formed a IRP cooperative, and
WHEREAS, Volga and the IRP cooperative members have developed the IRP under the revised guidelines of the Energy Planning and Management Program, and
WHEREAS, the Volga City Council has reviewed the 2009 IRP prepared by the cooperative, and
WHEREAS, Volga desires to support the IRP, but only to the extent that the IRP is not inconsistent with the terms and conditions of the Power Sales Agreements between Volga and its suppliers.
NOW, THEREFORE, BE IT RESOLVED that the cooperative’s IRP reference above be, and it hereby is approved and adopted.
Dated at Volga, SD, this 1st day of June, 2009.  Thompson seconded the motion.  All in favor; motion carried.

Sarah Ebeling of NCP Specialty Publications presented to the council information regarding community magazine publications assisting in the promoting of communities.  A Volga magazine will be produced with the aid of funding from area business advertisements.  The City of Volga will receive approximately 3,000 copies to distribute and promote Volga and area businesses.

At 8:00 PM, a Public Hearing was held on the Malt Beverage license renewal applications.  Benson moved to approve the renewal application from The City of Volga/Deeders, a Retail On-Off Sale Malt Beverage License in the premises on Lot 11 and 12, Block One, Original Plat, City of Volga, South Dakota, for a period of one year beginning on July 1, 2009.  Fideler seconded the motion.  All in favor; motion carried.  Howell moved to approve the renewal application from I-90, Truck Haven Service, Inc., DBA/Volga Gas Stop, a Retail On-Off Sale Malt Beverage License in the premises on Lots 8-9-10-22-23-24, Block 1, Plainview Plaza, City of Volga, South Dakota, for a period of one year beginning on July 1, 2009.  VanderWal seconded the motion.  All in favor; motion carried.  Fideler moved to approve the renewal application from The City of Volga/Darla R. Hicks, DBA/Lucky Dog Casino a Retail On-Off Sale Malt Beverage License in the premises on E 102’ Outlot “B”, Frandsen’s 4th Addition, City of Volga, South Dakota, for a period of one year beginning on July 1, 2009.  Benson seconded the motion.  All in favor; motion carried.  Fideler moved to approve the renewal application from the Officers of Casey’s General Stores, Inc., a Package (off-sale) Malt Beverage license to engage in the package sale on the 1-2 Lots of Block 1, Front Addition, City of Volga, South Dakota, for a period of one year beginning on July 1, 2009.  Howell seconded the motion.  All in favor; motion carried.  Thompson moved to approve the renewal application from Edman Enterprises, In., DBA/Valley Mart, a Retail On-Off Sales Malt Beverage license in the premises on the Lot 1 Exc N 140 of Block 5, Eastland Addition, City of Volga, South Dakota, for a period of one year beginning on July 1, 2009.  Benson seconded the motion.  All in favor; motion carried.
           
No action taken on review of wards.  More information will be available once 2010 census is completed.

No action taken at this time on City Ordinance Fine Schedule.  City Attorney Britzman will prepare a City Ordinance fine schedule for council and deputies.  Scott Landegent asked questions regarding noise ordinance and fencing restrictions.  Steve Meyer recommended to Scott Landegent prior to fencing have a registered survey for lot lines prepared.

Fideler made a motion to adopt the City of Volga Safety Policy Manual with the City Attorney Steve Britzman’s recommended changes to the last paragraph of page 9.  Benson seconded the motion.  All in favor; motion carried.  Mayor Bjerke recommend the Safety Committee will consist of the following individuals:  Brent Brown, Steve Meyer, Nicole Rawden, Ken Fideler, and Roger Anderson .  Howell made a motion to approve Mayor Bjerke’s recommendation of safety committee members.  Benson seconded the motion.  All in favor; motion carried.

Mayor Bjerke communicated the following changes to committees:  Marty Strasburg will be second on Community Wellness where as Marcia Thompson will be second on Public Works.

Committee Reports were given.  Howell motioned to authorize the advertising for bids for a jet vacuum that meets specifications.  Fideler seconded the motion.  All in favor; motion carried.  Meyer reported repairs to 1st Street will begin next week.  Mayor Bjerke asked that Hwy Department be contacted to sweep Hwy 14 of loose sand.  Fideler communicated costs associated with hot water heater program.  Summer help stimulus funding no longer available for summer help.  Rawden asked council if we should continue with the job opening placed with SD Dept. of Labor for a Seasonal Lineman Position.  Fire Chief Dave Jacobson asked City Attorney Britzman to research legal collection of township fire protection fees.  Jacobson asked for the consensus from the council to use Club funds to replace rescue vehicle with a used ambulance.  Benson made a motion to authorize the advertising of accepting bids for the replacement of rescue (as a trade-in vehicle) with a used ambulance.  Howell seconded the motion.  All in favor; motion carried.  Benson will follow-up with Sheriff Marty Stanwick regarding more details pertaining to animal control and speed limit control on Washington Road coming into town.  Gary Drewes with South Dakota Public Assurance Alliance will review city insurance policy with council next July 6th meeting.

Old Timer’s Day updates were communicated.

A motion was made by Fideler to adjourn at 10:25 pm. Motion seconded by Benson. All voted in favor; motion carried.

s/Mary Bjerke
Mayor
City of Volga

s/Nicole A. Rawden
Finance Officer
City of Volga