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MINUTES OF REGULAR MEETING
The City Council of the City of Volga, SD, met in Regular Session, Monday, July 2, 2007, at 7:00 PM, in the conference room of City Hall, with President Howell presiding. Members present: Anderson, Benson, Bjerke, Fideler and Strasburg. Absent: Mayor Pierce. Also present: City Attorney Britzman, City Administrator Steve Meyer, Jennifer Petersen, Fire Chief Jacobson and Stephanie Arneson from the Volga Tribune.
Following the Pledge of Allegiance Strasburg moved to approve the agenda with the addition of Lance Intermill, under Business, and Executive Session for personnel matters, before adjournment. Anderson seconded the motion. On roll call all members voted AYE. Motion carried.
Anderson moved to approve the minutes of the June 4th, 2007, regular meeting. Strasburg seconded the motion. On roll call all members voted AYE. Motion carried.
Fideler moved to approve the following claims and ordered them paid. Bjerke seconded the motion. On roll call all members voted AYE. Motion carried.
July Claims 2007
AFLAC premium 211.46
Alltel services 65.26
Andy Benson umping 140.00
Associated Supply Co. supplies 4,748.00
B&E Auto Repair parts/labor 160.78
Banner & Associates city shop/general engineering 4,247.87
Best Western Ramkota lodging Finance Officer school 85.00
Brent Brown cell phone 30.00
Bkgs. Co. Treas. July Contract Law 7,597.72
Blasé Welding materials/labor 276.16
Bowes Construction city shop building prep 174.92
Brookings City Landfill clean up 1,472.95
Brookings Dumpster garbage service/landfill service 6,000.82
Brookings Engraving supplies 50.00
Business Forms Laser Checks 79.07
City of Volga City utilities 5,653.77
Connecting Point Memory/Screens 734.00
Dakotaland FCU cc supplies 539.75
Daktronics supplies 30.00
Dave Jacobson fire training 225.00
Delta Dental insurance 169.50
Dust-Tex services/supplies 566.17
East River transmission service for May 12,800.00
Farmers Co-op Fuel 2,360.49
Farmer’s Implement supplies 16.55
1st Bank & Trust July 1st and August 1st loan pmt 8,144.32
1st Nat’l Bank-Volga Withholding & OASI 4,378.31
EFTPS Withholding & OASI 5,253.62
Flexible Pipe Tool Co. supplies 155.00
Ft. Dearborn Life premium 80.70
Gas Stop fuel/supplies 502.36
Glacial Lakes Tourism membership dues 200.00
Graybar Electric supplies 500.47
Harolds Printing supplies 392.45
Hawkins Water Treatment supplies 35.00
Heartland electric 128,470.15
High Voltage Testing & Safety supplies 1288.95
Highway Improvement Inc. cracksealing 14,900.46
Homestead Do-It Center supplies 106.59
Hy-Vee supplies 115.81
Jager’s Grocery supplies 158.05
Jason Niemann cell phone 30.00
Jeff Schmit fire training/certification 525.00
Jerry Clark fire training/certification 525.00
Joan Bjorklund cleaning community ctr. 100.00
K&P Pump Repairs & Controls sewer lift 5,236.50
Klassy Electric trenching 1,076.10
Matt Anderson fire training 455.42
MAS MEDIA qtrly maint. Fee 300.00
Medary Acres city beautification 881.20
Mediacom internet 99.95
Michael Todd & Company supplies 170.68
Michael Vanhofwegen fire certification 300.00
MMUA 3rd Qtr job/safety training 250.00
M & T Fire Safety supplies 159.36
Nebraska CSEU maintenance 357.00
Northwestern Energy utilities 567.62
Office Systems finance and pool supplies 244.47
One-Call locates 49.00
Orbitcom, Inc. phone 564.14
Paul Santema cell phone 30.00
Pete Entringer softball entrance fee 200.00
Prairie Graphics supplies 375.00
Qwest phone 84.00
RadioShack pool supplies 60.91
Randy Hope fire training 225.00
Randy Santema umping 175.00
Real Clean cleaning 30.00
Rental Depot Magnet Roller rental 38.85
RFD News Group publishing 318.85
Runnings supplies 658.80
Sanitation Products, Inc. supplies 172.87
SD Dept. of Revenue fees 50.00
Sioux Falls Two-Way parts, labor, etc. 1,019.42
SDRS june retirement 2,572.10
SD Secretary of State notary seal application 25.00
SD State Treas. Sales Tax for May 8,999.21
SD State Treas. (est) Sales Tax for June 9,000.00
SD Unemployment (est) 2nd qtr unemployment tax 80.00
Servall cleaning 23.35
Sports Connection rec & pool supplies 2,631.87
Steven J Britzman legal fees 3,489.60
Sturdevant’s supplies 18.13
UBC rec supplies 64.70
Volga Postmaster postage 276.65
Volga Postmaster box rental 52.00
Verizon phone 35.08
Wellmark BC/BS of SD premium 2,152.15
Wesco city shop supplies/supplies 22,806.56
Amanda Peterson meter deposit refund 37.65
Amber Seekamp meter deposit refund 3.72
Ben Pesek meter deposit refund 8.04
Kristin Boler meter deposit refund 22.00
Sheila Haber meter deposit refund 13.04
WAPA electric 18,277.37
Gen. Fund Employees Net Salary 20,053.96
Elec. Fund Employees Net Salary 6,970.37
Water Fund Employees Net Salary 2,327.21
Sewer Fund Employees Net Salary 2,327.21
Lance Intermill from Intermill Trucking presented a quote he had received from Bowes Construction to improve a 24 foot by 700 foot road and asked that the city pay for half being that it will benefit both parties. Motion by Fideler to pay for half of the cost of $7,415.00 for road improvement. Seconded by Bjerke. On roll call all members voted AYE. Motion carried.
Resolution 2007-14, Consumption & Blending, Firemen’s Annual Steak Fry.
Motion by Anderson. Seconded by Strasburg. On roll call all members voted AYE. Motion carried. BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, July 14, 2007, from 5:00PM to 1:00AM, on Sunday, July 15, 2007, in the Volga Fire Hall, is hereby given. All such consumption or blending shall occur during the Firemen’s annual steak fry. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 5:00PM on July 14, 2007 and shall conclude at 1:00AM on July 15, 2007. Dated this 2nd day of July, 2007. CITY OF VOLGA BY:s/Craig Howell, President. ATTEST: s/Jennifer L. Petersen, Finance Officer
Authoriztion to advertise for bids for the 2006 and 2007 audits to be done in 2008. Motion by Bjerke. Seconded by Anderson. On roll call all members voted AYE. Motion carried.
Request was made by Finance Officer, Jennifer Petersen, for committee members to start thinking about 2008 budget.
Sale of Lot 1 of Industrial III Addition to Rexcon was discussed. Attorney Steve Britzman mention that plat is ready to be signed and recorded and that a closing date needs to be scheduled with the buyer. No action needed to be taken by council.
Committee reports were given.
Streets and Alleys. Discussion on replacement of 3 streets next year to be put into 2008 budget. Hansina to Lincoln, Jefferson and Washington Intersection and down a block on Washington, and about 1 block on Henry Avenue.
A motion was made by Strasburg to accept a bid from Gross Construction for $2,522.45 of sidewalk construction at East Park. Seconded by Fideler. On roll call all members voted AYE. Motion carried.
Electric. Power outage by Westside apartments that required a new transformer.
Water and Sewer. Lift station fixed.
Police and Fire. Fire Department Fall District Conference scheduled for September 9th. The soybean plant is tentatively scheduled to be shut down for 3 days on August 21st. Hydrant flushing can be done then.
Parks, Rec., and Public Buildings. Old shed is in the process of being demolished and removed. Soil samples where new city shop is going to be built came out bad. Five feet of soil will have to be removed and replaced with an estimated cost of $50,000. Bids will be opened on July 19th for the new city shop. Consideration will be taken in August meeting.
Finance and Revenue. Flex Tax savings plan discussed by Finance Officer, Jennifer Petersen. Flex saving plan on health and dependant care a tax benefit to both company and employees who take part. Council thinks it is a great idea but would like to know how many employees are interested and would like to see the numbers on the savings. More information will be presented in next months meeting.
Motion by Bjerke to go into Executive Session at 8:27PM, regarding personnel matters. Seconded by Fideler. On roll call all members voted aye. Motion carried.
Council came out Executive Session at 8:50PM. Motion by Bjerke to change job description of Becky Holter to Revenue/Billing Specialist at a salary of $14/hr. Seconded by Anderson. On roll call all members voted aye. Motion carried.
There being no further business a motion was made by Fideler to adjourn. Motion seconded by Bjerke. All in Favor. Motion Carried.
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Craig Howell, President, City of Volga
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Jennifer Petersen, Finance Officer
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