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MINUTES OF REGULAR MEETING

The City Council of the City of Volga, SD, met for a regular meeting, Tuesday, January 3, 2012 at 7:00 PM in the conference room of City Hall; Mayor Mary Bjerke presiding.  Members present: Keith Benson, Dave Rankin, Ken Fideler, Roger Anderson, and Kelly Vander Wal. Members Absent:  Marty Strasburg.  Also present:  City Attorney Steven Britzman, City Administrator Steve Meyer, Fire Chief Clint Kooima, Finance Officer Nicole Rawden, Electrical Superintendent Brent Brown, Revenue Billing Specialist Melanie Hageman, Water Wastewater Operator Jon Hauge, Chris Schumacher from the Volga Tribune, Jamie Trygstad, and representing South Dakota Soybean Processors, LLC: Tom Kersting, Carl Odde, Marv Hope, and Kent Howell. 

Following the Pledge of Allegiance, Anderson moved to approve the amended agenda with the addition of industrial water rates discussion to item G6.  Vander Wal seconded the motion.  All in favor; motion carried.
 
Fideler moved to approve the minutes of the December 5, 2011 regular meeting. Anderson seconded the motion.  All in favor; motion carried.

Anderson made a motion to approve RESOLUTION 2012-03 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, January 21, 2012, in the Community Center, is hereby given. All such consumption or blending shall occur during the private party Gerasch. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 12:00AM on January 21, 2012 and shall conclude at 11:59 PM on January 21, 2012.  Dated this 3rd day of January, 2012 CITY OF VOLGA, SOUTH DAKOTA s/Mary A. Bjerke, Mayor, City of Volga ATTEST: s/Nicole A. Rawden, City Finance Officer.  Rankin seconded the motion.  All in favor; motion carried.

Tom Kersting with South Dakota Soybean Processors, LLC asked the council to consider a motion to allow South Dakota Soybean Processors, LLC to leave the City of Volga service territory.  Britzman requested that SDSP submit a request in writing at which time he will develop a resolution for a future council meeting.  Discussion was tabled and no action was taken.

Fideler made a motion to accept M & T Fire and Safety bid in the amount of $18,219.00 for a rectangular water tank for the Volga Fire Department tender project.  Benson seconded the motion.  Anderson abstained from voting.  Others all in favor; motion carried.  Only the one bid was received.

Fideler made a motion to accept M & T Fire and Safety bid in the amount of $4,000.00 for an 18 horsepower 2 discharge portable pump for the Volga Fire Department tender project.  Vander Wal seconded the motion.  Anderson abstained from voting.  Others on roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; and Vander Wal, Yes.  Motion carried.  Only the one bid was received.

Anderson moved to approve the following claims and ordered them paid.  Vander Wal seconded the motion. All in favor; motion carried.  Claims received after the December 5, 2011 meeting were added to this month for approval.
 
CLAIMS

Anderson made a motion to accept RESOLUTION 2012-02 CITY OF VOLGA – BIKE TRAIL DEVELOPMENT PROJECT WHEREAS, the City of Volga is planning to construct a bicycle/pedestrian trail; and WHEREAS, the trail project will meet all local planning and zoning requirements; and WHEREAS, the City of Volga is making an application for SD Department of Transportation (DOT) Enhancement Program Funds to assist in the construction of the trail project; and WHEREAS, with the submission of the application, the City of Volga assures and certifies that all program requirements will be fulfilled:  THEREFORE BE IT RESOLVED, the City of Volga agrees to operate and maintain the trail for its useful life should the project be built using DOT Enhancement Program Funds; and THEREFORE BE IT FURTHER RESOLVED, that the Volga City Council supports the trail project and duly authorizes the submission of the DOT Enhancement Program application for the project; and THEREFORE BE IT FURTHER RESOLVED, that the Mayor be authorized to execute the DOT Enhancement Program application on behalf of the City.  Adopted and effective this 3rd day of Janurary, 2012.
s/Mary A. Bjerke, Mayor, ATTEST: s/Nicole A. Rawden, Finance Officer.  Benson seconded the motion.  On roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.

Anderson made a motion to accept Dakota Supply Group bid in the amount of $36,025.62 (Itemized in the following manner:  quantity of 115 water meters with heads for $26, 454.60, quantity of 12 water meter heads for model 25 for $1,954.56, quantity of 12 water meter heads for model 70 for $1, 954.56, and quantity of 2 - 4” Model M2000 each in the amount of $2,830.95 of which will go towards the wells project).  Rankin seconded the motion.  All in favor; motion carried.  Only the one bid was received.

Discussion was held and tabled for February agenda regarding resolution 2012-01 electrical rates.

Discussion was held on industrial water rates; tabled for February agenda. Discussion was held on industrial waste water rates; tabled for for March agenda.
Anderson made a motion to accept the second reading of ORDINANCE 2011-09 An Ordinance Amending Ordinance 1999-01 of the City of Volga, South Dakota, Pertaining to Hours When Alcoholic Beverages May Be Sold, Served and Consumed and Permitting the Sale, Service and Consumption of Alcoholic Beverages on Sundays in the City of Volga, SD.  BE IT ORDAINED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF VOLGA, STATE OF SOUTH DAKOTA, AS FOLLOWS:
I.
            Hours when Alcoholic Beverages may be sold, served and consumed at licensed premises.
a.   Liquor. No on-sale or off-sale licensee, licensed under SDCL §§35-4-2(4) (On-sale) and 35-4-2(5) (Off-sale licenses issued to municipalities under local option) may sell, serve or allow to be consumed on the premises covered by the license, liquor between the hours of two o'clock AM and seven o'clock AM, or at any time on Christmas Day.
b.   Malt Beverages and Wine.No licensee licensed under 35-4-2(12) (Wine retailers, being both packaged dealers and on-sale dealers), 35-4-2(16) (Malt beverage retailers, being both package dealers and on-sale dealers), 35-4-2(17) (Malt beverage package dealers), 35-4-2(17A) (Malt beverage and wine produced pursuant to chapter 35-12 package dealers) and 35-4-2(19) (Off-sale package wine dealers) may sell, serve or allow to be consumed on the premises covered by the license, any malt beverages, wine or farm wine, between the hours of two o'clock AM and seven o'clock AM.
II.
Any or all ordinances in conflict herewith are hereby repealed.
FIRST READING: December 5, 2011
SECOND READING: January 3, 2012
PUBLISHED: January 12, 2012
City of VOLGA, South Dakota  s/Mary Bjerke, Mayor, ATTEST: s/Nicole A. Rawden, Finance Officer.  Rankin seconded the motion.  On roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; Anderson, Yes; and Vander Wall, Yes.  Motion carried.

Committee Reports were given.  Anderson approved the purchase of a water and waste water communication system to replace the current system which has become obsolete and difficult to purchase replacement parts.  Vander Wal seconded the motion.  All in favor; motion carried.  Jacob Staton recently received a step increase for the electrical apprenticeship at a wage of $19.09/hour.  Kooima reported the Fire Department received a 50/50 grant from SD Dept. of Agriculture in the amount of $6,455.00.  Benson made a motion to advertise for miscellaneous items for the Volga Fire Department Tender project.  Vander Wal seconded the motion.  All in favor; motion carried.  Rawden will explore more information from Estelline regarding their Veteran’s Memorial.  Benson made a motion to set April 10, 2012 as the municipal election date.  Vander Wal seconded the motion.  All in favor; motion carried.  Mayor Bjerke encouraged council members and the community to Vote for Volga.  By going to www.volgacity.com website, and click on the Reader’s Digest button We Hear You America 2012, voting times are unlimited.

Vander Wal made a motion to move into Executive Session at 9:35 PM. Anderson seconded the motion. All in favor; motion carried. Vander Wal moved to go out of Executive Session at10:19 PM. Fideler seconded the motion. All in favor; motion carried.

Fideler moved to authorize a $2.50/hr merit increase to Paul Santema.  Vander Wal seconded the motion. On roll call:  Benson, No; Rankin, Yes, Fideler, Yes, Anderson, Yes, and Vander Wal, Yes.  Motion carried.  Fideler made a motion to authorize a $0.50/hr increase to full-time employees.  Anderson seconded the motion.  On roll call:  Benson, Yes; Rankin, Yes; Fideler, Yes; Anderson, Yes; and Vander Wal, Yes.  Motion carried.  Fideler made a motion to authorize a $0.33/hr increase to Part-time employee Don Doescher.  Anderson seconded the motion.  All in favor motion carried.  Pay rates for 2012 are as follows:  Steve Meyer $26.89; Brent Brown $28.97; Nicole Rawden $19.25; Kevin Steen $17.50; Melanie Hageman $17.50; Jacob Staton $19.47; Jon Hauge $18.75; Paul Santema $15.84; Don Doescher $11.24.  Anderson made a motion to authorize an annual bonus at the same rate as 2011 for a net of $200.00 each.  Fideler seconded the motion.  All in favor; motion carried.

Rankin made a motion to adjourn at 10:26 PM.  Benson seconded the motion.  All in favor; motion carried.

s/ Mary A. Bjerke
Mayor, City of Volga

s/ Nicole A. Rawden
Finance Officer, City of Volga